How to Book Malaysia Visa Appointment: Official Booking Method

Booking a Malaysia visa appointment is the first and most important step for Indian travellers applying for the Malaysia Sticker Visa, the only Malaysia visa category that requires a physical submission and scheduled appointment. Since the Sticker Visa requires in-person submission at designated Malaysia Visa Application Centres in India, booking your Malaysia visa appointment correctly becomes essential for timely approval.

This guide explains how to book the Malaysia visa appointment, the required documents, fees, timelines, the difference between eVisa and sticker visa, offline appointment options, and expert recommendations to avoid rejection and ensure a smooth application.

Image Source

How to Schedule a Malaysia Visa Appointment?

Scheduling a Malaysia visa appointment is the first mandatory step for travelers applying for the Malaysia Sticker Visa (offline submission). Since the number of Indians applying for the Malaysia Sticker Visa has increased, centers across India now process these visas through scheduled appointments only. Walk-ins are not allowed in most cities.

Online Steps 

Step 1: Visit the Official Malaysia Visa Portal

Visit the authorized Malaysian visa portal for Indian applicants. Select “Sticker Visa Application” and choose your location in India.

Step 2: Create Your Malaysia Visa Account

Click Apply Now and create your account using:

• Full name
• Email ID
• Mobile number
• Password

After registration, verify your email to activate your account.

Step 3: Choose Your Visa Type

Select Sticker Visa, Tourist, or Sticker Visa, Multiple Entry (if applicable). Choose according to your travel purpose and stay duration.

Step 4: Complete the Online Visa Application Form

Fill in all information exactly as per your passport:

• Name, gender, DOB, nationality
• Passport number, issue & expiry date
• Travel dates & purpose
• Accommodation details
• Employment information
• Previous travel history

Step 5: Upload Required Documents

Upload clear digital copies of:

• Passport bio page
• Passport-size photograph
• Flight bookings
• Hotel bookings
• Bank statements
• Travel insurance

Step 6: Select Your Appointment Location & Timings

Choose the nearest Malaysia Visa Application Centre: Delhi, Mumbai, Chennai, Bengaluru, Hyderabad, or Kolkata. Appointment slots fill up quickly, especially during peak travel months (April–June and October–January).

Step 7: Submit the Application

Once your form and documents are uploaded, submit your application for verification. You will receive a confirmation email with your appointment details.

Step 8: Attend the Appointment

Visit the center at your scheduled date and time with:

• Original passport
• Printout of the application form
• All required documents
• Fees (as applicable)

Officials will review your documents and accept your application for visa stamping.

Step 9: Collect Your Passport

After processing, collect your passport from the center or request courier delivery (if available).

Offline Steps

Step 1: Identify Your Jurisdiction

Indian residents follow specific jurisdictions:

• North & East India → Delhi Visa Centre
• West India → Mumbai Visa Centre
• South India → Bengaluru / Chennai / Hyderabad Centres

Step 2: Request Appointment (Email/Phone Only)

Embassies and high commissions do not accept walk-ins. Applicants must request appointments through:

• Email
• Support helpline
• Authorized visa centre website

Step 3: Prepare Documents

Carry:

• Application form
• Passport
• Photographs
• Financial proof
• Travel bookings
• Supporting documents

Step 4: Attend Appointment

Your original documents will be reviewed, and officials may ask brief clarification questions.

Step 5: Pay Visa Fees

Fees vary based on:

• Visa type
• Entry type
• Processing speed

Step 6: Receive Passport with Visa

Once approved, your Malaysia visa sticker will be stamped into your passport.

Top Locations for Malaysia Visa Appointment in India

Although no Malaysian embassy accepts direct walk-ins for tourist visas, appointments for Sticker Visa submissions can be scheduled at authorized centers in:

1. Malaysia Visa Application Centre – New Delhi

Address: Malaysia Visa Application Centre, International Trade Tower, Nehru Place, New Delhi – 110019

Submission Timings: Monday to Friday, 09:00 AM – 03:00 PM (By appointment only)

Passport Collection: Monday to Friday, 03:00 PM – 05:00 PM

Contact:

• Phone: +91-11-4109 8686
• Email: [email protected]
• Website:https://www.kln.gov.my/

2. Malaysia Visa Application Centre – Mumbai

Address: 5th Floor, Notan Classic, 24th Road, Off Turner Rd, Bandra West, Mumbai, Maharashtra 400050, India

Submission Timings: Monday to Friday, 09:00 AM – 04:00 PM (Appointment mandatory)

Passport Collection: Monday to Friday, 02:00 PM – 05:00 PM

Contact:

• Phone: +91-22-2652 8600
• Email: [email protected]
• Website: https://www.kln.gov.my/

3. Malaysia Visa Application Centre – Bengaluru

Address: Gopalan Innovation Mall, Bannerghatta Rd, Sarakki Industrial Layout, 3rd Phase, J. P. Nagar, Bengaluru, Karnataka 560078, India

Submission Timings: Monday to Friday, 08:00 AM – 03:00 PM (Appointment only)

Passport Collection: Monday to Friday, 12:00 PM – 04:00 PM

Contact:

• Phone: +91-80-4903 5566
• Email: [email protected]
• Website:https://www.kln.gov.my/

4. Malaysia Visa Application Centre – Chennai

Address: No 27, 2ND Floor, Govindu St, T. Nagar, Chennai, Tamil Nadu 600017, India

Submission Timings: Monday to Friday, 08:00 AM – 03:00 PM (Prior appointment required)

Passport Collection: Monday to Friday, 12:00 PM – 04:00 PM

Contact:

• Phone: +91-44-2811 1555
• Email: [email protected]
• Website: https://www.kln.gov.my/

5. Malaysia Visa Application Centre – Hyderabad

Address: No 27, 2ND Floor, Govindu St, T. Nagar, Chennai, Tamil Nadu 600017, India

Submission Timings: Monday to Friday, 08:00 AM – 03:00 PM (Appointment only)

Passport Collection: Monday to Friday, 12:00 PM – 04:00 PM

Contact:

• Phone: +91-40-4853 2099
• Email: [email protected]
• Website: https://www.kln.gov.my/

6. Malaysia Visa Application Centre – Kolkata

Address: 6th Floor, 1858/1, 6/1, Rajdanga Main Rd, Kolkata, West Bengal 700107, India

Submission Timings: Monday to Friday, 08:00 AM – 03:00 PM (By appointment only)

Passport Collection: Monday to Friday, 12:00 PM – 04:00 PM

Contact:

• Phone: +91-33-4600 7788
• Email: [email protected]
• Website:https://www.kln.gov.my/

What Is the Purpose of a Malaysia Visa Appointment?

Purpose	Details
Verification of Documents	Officials review your passport, itinerary, hotel bookings, financial proof, insurance, and supporting documents for accuracy and completeness.
Interview & Eligibility Check	You may be asked brief questions about your travel plans, purpose of visit, employment, and financial capacity to ensure genuine intent.
Identity Confirmation	Authorities cross-check your identity with your passport and submitted documents to prevent impersonation or fraudulent applications.
Application Submission	Your physical passport, photographs, and required documents are formally submitted for Malaysia Sticker Visa processing.
Additional Clarification	Officials may request extra documents or explanations if anything needs further verification before approval.

Documents Required for the Malaysia Visa Appointment

To schedule a Malaysia Sticker Visa appointment, you must have the following documents ready for verification during your offline submission at the Malaysia Visa Application Centre.

• Completed Visa Application Form: Fill out the Malaysia Sticker Visa form with accurate details matching your passport and itinerary. Print and sign the form, as the signed hard copy must be submitted during your appointment. Any errors may cause delays or rejection.
• Passport: Your passport must be valid for at least six months beyond your return date, with at least two blank pages. Carry the original passport along with photocopies of the biodata page and any previous visas. Damaged or unclear passports may lead to application refusal.
• Photographs: Submit two recent 35mm × 50mm photographs on a white background with a neutral facial expression. Photos must follow Malaysia’s ICAO standards to ensure proper biometric readability. Avoid shadows, reflections, or outdated images.
• Travel Itinerary: Provide confirmed round-trip flight bookings showing your entry and exit dates from Malaysia. A clear itinerary of your planned activities helps validate your travel purpose. It also supports your stated duration of stay.
• Proof of Accommodation: Submit hotel reservations covering your entire stay, or an invitation letter if staying with a host. Host invitations must include their ID, address, and confirmation of your stay. This proof verifies where you will stay during your visit.
• Travel Insurance: Provide travel medical insurance that covers medical emergencies, hospitalization, and repatriation throughout your stay. A recommended minimum coverage of USD 50,000 is advised. Insurance strengthens your application and reduces financial risk.
• Financial Proof: Upload or carry 3–6 months of bank statements showing sufficient funds for your trip. Salary slips or tax returns strengthen your financial credibility. Sponsored travellers must submit a sponsorship letter and the sponsor’s financial documents.
• Supporting Documents: Include a cover letter explaining your purpose of travel, duration, and personal details. Add employment proof, leave approval, student IDs, NOCs, or past visa copies to support your profile. These documents help establish strong return intent.

Photograph Requirements for Malaysia Visa

Size:

• The photo must be 35mm × 50mm (mandatory for Malaysia Sticker Visa).
• Head size must cover 70–80% of the frame.
• Head height should be roughly 32 mm–36 mm.
• Eyes should appear 28 mm–35 mm from the bottom of the photo.

Note: Some centers may accept 35×45 mm photos, but 35×50 mm is the standard for Malaysia visa submissions.

Background:

• Plain white background only.
• No shadows, patterns, or objects.
• Even lighting with no glare, dark areas, or overexposure.
• No red-eye or color distortion.

Expression:

• Neutral expression, mouth closed.
• Eyes fully open, looking straight at the camera.
• No smiling, raised eyebrows, or tilted head.
• Face must be centered and completely visible.

Glasses & Headgear:

Glasses:

• Allowed only if lenses are clear and without glare.
• Frames must not cover the eyes.
• Tinted or reflective glasses are not permitted.

Headgear:

• Allowed only for religious or medical reasons.
• Must not cover facial features or cast shadows.

Additional Requirements:

• Photo must be recent (taken within the last 6 months).
• Sharp, high resolution, no filters or editing.
• Printed on matte or glossy photo paper.
• Digital uploads must be JPEG/JPG with full clarity.
• Shoulders visible; no tight cropping around the face.

Must Read: Malaysia Visa Photo Requirements – Size & Guidelines for Indian Citizens

Malaysia Tourist Visa Fees for Indians

Visa Type	Entry Type	Fees (MYR)	Approx. Fees (INR)
Sticker Visa	Single Entry	MYR 150 – MYR 180	INR 3,500 – INR 4,200
Sticker Visa	Multiple Entry	MYR 240 – MYR 300	INR 5,500 – INR 7,500
Processing / Handling Charges	—	MYR 50 – MYR 80	INR 1,000 – INR 1,600
Courier / Value-Added Services	—	MYR 20 – MYR 40	INR 400 – INR 800

Note:

• Fees vary due to the monthly MYR → INR exchange rate.
• Charges may differ based on the city, service provider, and additional services chosen.
• All fees are non-refundable, regardless of approval or rejection.
• Urgent/express processing (if available) may include an additional MYR 50–100, depending on the center.

Must Read: Malaysia Visa Extension – Step-by-Step Guide

How Much Is the Waiting Time for the Malaysia Visa Appointment?

On average, Indian applicants can expect 1–2 weeks to receive a Malaysia Sticker Visa appointment during non-peak months and 5–8 working days for visa processing after the appointment.

Factor	Details
Peak Seasons	Appointment delays are common during March–June (summer travel) and October–January (festive & holiday period). Slots fill quickly, and document checks take longer.
Type of Visa	Tourist Sticker Visas undergo detailed financial and itinerary verification, which may lengthen processing time. Multiple-entry Sticker Visas may require additional background review.
Location / Centre Load	Malaysia Sticker Visa appointments in Mumbai and Bengaluru often experience slower availability due to higher demand. Centers in Chennai, Hyderabad, and Kolkata may offer faster off-peak scheduling.
General Estimate (Off-Peak)	Appointment allocation: 1–2 weeks. Visa processing: 5–8 working days after the appointment.
General Estimate (Peak Season)	Appointment allocation: 3–4 weeks. Visa processing: may extend to 10–15 working days, depending on verification volume.

Must Read: Malaysia Visa Rejection for Indians

Tips for a Successful Malaysia Visa Interview

• Be Prepared: Carry all required documents and know your complete Malaysia travel plan, dates, accommodation details, itinerary, and return arrangements.
• Be Honest: Give clear and truthful answers about your purpose of visit, employment, financial situation, and length of stay. Any mismatch between your answers and documents can lead to delays or rejection.
• Dress Appropriately: Wear simple formal or semi-formal clothing. A neat and professional appearance creates a positive first impression during document verification.
• Be Punctual: Arrive on time for your appointment and promptly submit any additional documents requested by the center or authorities.
• Practice Common Questions: Prepare for basic questions like “Why do you want to visit Malaysia?” “Who is sponsoring your trip?” “Where will you stay?” and “How long will you stay in Malaysia?” Clear answers help strengthen your case.
• Stay Calm: Remain composed during any interaction. Speak confidently, answer only what is asked, and avoid unnecessary details or over-explanations.

How to Track a Malaysia Visa from India?

Online Portal: Malaysia allows visa applicants to track their Sticker Visa status through the official visa tracking page. Enter your application number and passport details to check updates such as “Received,” “Under Process,” or “Ready for Collection.”

Application Number: Upon submitting your application, you will be given a unique reference number. Keep this number safe; it is required for all tracking, queries, and updates.

Direct Inquiry: If you face issues or delays, you may contact OneVasco’s visa support team. OneVasco provides real-time updates, clarifies status messages, and assists with follow-ups if your application requires additional documentation.

Must Read: Check Malaysia Visa Status Online With Passport Number

FAQs

Is it mandatory to visit a center personally for a Malaysia Sticker Visa? Can I send a representative?

Yes. Indian applicants must visit the Malaysia Visa Application Centre in person for a Sticker Visa submission. Representatives cannot appear or submit documents on your behalf.

How early should I apply for a Malaysia visa appointment?

Apply 4–6 weeks before travel. During peak seasons (March–June, October–January), apply 6–8 weeks in advance to secure an appointment slot.

What is the waiting time for a Malaysian visa appointment?

Appointment allocation usually takes 1–2 weeks during non-peak months. Visa processing after submission takes 5–8 working days. During peak season, timelines may extend to 3–4 weeks.

What questions can I expect during the Malaysia visa interview?

Interviews are brief. Questions may cover:

• Purpose of your visit
• Travel itinerary
• Funding and financial stability
• Employment details
• Return plans and family ties

Is there any dress code for the Malaysia visa appointment?

No official dress code, but formal or semi-formal attire is recommended for a professional impression.

What steps can I take to avoid cancellation of my Malaysia visa application?

Ensure:

• All documents are accurate and complete
• You choose the correct jurisdiction
• Your passport is valid for 6+ months
• You promptly respond to emails requesting additional documents

Can I correct or resubmit my Malaysia visa application?

Yes. If the center requests corrections during pre-screening, you may update and resubmit documents. OneVasco assists applicants in fixing errors and uploading compliant files.

Is there an expedited Malaysia visa option?

Malaysia does not offer an official express service for Sticker Visas. Only limited cases (corporate travel, medical, emergency) may receive priority handling based on documentation.

Do babies need separate visa applications for Malaysia?

Yes. Every traveler, including infants, must submit an individual application and attend the appointment with their parent or guardian.

What happens if I submit incorrect information in my Malaysia visa form?

Incorrect or inconsistent information may delay processing or lead to rejection.
Always review your form carefully. OneVasco helps ensure your application is error-free.

What is the easiest way to get a Malaysian visa appointment from India?

Apply early and use OneVasco’s appointment assistance, which helps secure slots faster and ensures accurate documentation.

Is a biometric submission required for a Malaysian visa?

For most Indian applicants applying for the Malaysia Sticker Visa, biometrics are not required. Only document verification and passport submission are mandatory.