How to Book Ukraine Visa Appointment: Application Guide

Booking a Ukraine visa appointment is the first and most important step for Indian travellers applying for the Ukraine Tourist Visa (Type C – Short Stay). For most applicants from India, the Ukraine visa “appointment” takes place online, through the official Ukraine MFA visa portal, where you complete the digital form, upload documents, and submit your file for assessment.

This guide explains how to book the Ukraine visa appointment from India, required documents, fees, timelines, appointment pathways (online and offline), and expert-recommended practices to avoid rejection and ensure fast approval.

How to Schedule a Ukraine Visa Appointment?

Scheduling a Ukraine visa appointment is mandatory for Indian citizens planning to travel to Ukraine for tourism, business, visiting family, study, or other short-term purposes. Since Ukraine has an embassy in New Delhi, all Indian applicants must submit their passports and documents directly at the Embassy, unless otherwise directed by the Ukrainian authorities.

Indian applicants have two appointment pathways:

Online Steps

Step 1: Visit the Official Ukraine Visa Portal

Official site:https://visa.mfa.gov.ua/ This portal is managed by the Ministry of Foreign Affairs of Ukraine.

Step 2: Create an MFA Visa Account

Click “Register” and provide:

• Full name
• Mobile number
• Email ID
• Password

Verify your account to access the MFA application dashboard.

Step 3: Select Visa Type

Most Indian tourists choose:

• Short-Stay Visa (Type C)
• Purpose: Tourism / Visit / Business

Select the correct entry type (Single/Double/Multiple).

Step 4: Fill in the Online Application

Enter:

• Personal details (as per passport)
• Passport number, issue date, expiry date
• Travel dates
• Accommodation details
• Employer information
• Financial proof description

Accuracy is essential. Errors cause delays or rejection.

Step 5: Upload Digital Documents

You must upload clear digital copies of:

• Passport biodata page
• Photograph
• Travel itinerary
• Hotel booking or invitation letter
• Bank statements
• Travel insurance PDF

Formats accepted: JPG/JPEG for photos, PDF for documents.

Step 6: Submit the Application Online

The system will generate:

• A Visa Application Number
• A Printed Application Form
• A Checklist
• A Submission Receipt

Save all documents carefully.

Step 7: Schedule Your In-Person Appointment

Inside your MFA dashboard, choose:

• Embassy of Ukraine in the Republic of India
• Select an available appointment date & time
• Download the appointment confirmation

Step 8: Attend the Appointment in New Delhi

Visit the embassy with:

• Original documents
• Passport
• Printed application form
• Printed appointment letter

Step 9: Pay the Visa Fee at Embassy (If Required)

Fees may vary depending on visa type and processing mode.

Must Read: Ukraine Visa Photo Requirements for Indians

Offline Steps

Step 1: Email the Embassy Requesting an Appointment

Send an email to [email protected] with:

• Passport copy
• Intended travel dates
• Purpose of travel
• Phone number

Step 2: Receive Appointment Slot

The embassy will respond with:

• Appointment date
• Document checklist
• Submission instructions

Step 3: Prepare All Physical Documents

You must bring:

• Printed MFA application
• Passport
• Photos
• Financial documents
• Itinerary & hotel booking
• Insurance certificate
• Cover letter

Step 4: Attend the Appointment in Person

You must be present physically for:

• Identity verification
• Document verification
• Final submission

Representatives are generally not permitted.

Step 5: Collect Your Visa

Return on the instructed date to collect your passport with the Ukraine visa sticker.

Top Locations for Ukraine Visa Appointment in India

Since Ukraine has only one embassy in India, all applications, regardless of your state, must be submitted in New Delhi.

Embassy of Ukraine – New Delhi 

Address: C-6/5, Vasant Vihar, New Delhi – 110057, India

Submission Timings: Monday to Friday, 09:30 AM – 12:30 PM (Strictly by appointment only; walk-ins are not accepted.)

Contact:

• Phone: +91 11 2614 6041 / +91 11 2614 6043
• Consular Email:[email protected]
• Emergency (Life-threatening only): +91 9205 507 157
• Website: https://india.mfa.gov.ua/

Must Read: Ukraine Visa Rejection for Indians

What Is the Purpose of a Ukraine Visa Appointment?

Purpose	Details
Verification of Documents	Embassy officers review your passport, photographs, travel itinerary, accommodation proof, insurance, and financial documents to ensure completeness and accuracy.
Interview & Eligibility Check	You may be asked brief questions regarding your travel purpose, stay duration, financial capacity, and ties to India to confirm genuine intent.
Identity Confirmation	Personal appearance allows the embassy to match your identity with your documents and prevent impersonation or fraudulent submissions.
Application Submission	You submit your full visa file—including originals and photocopies—directly at the Embassy of Ukraine in New Delhi.
Additional Clarification	If required, consular officers may request extra documents or explanations before accepting the application for processing.

Must Read: Ukraine Visa Extension

Documents Required for the Ukraine Visa Appointment

To schedule and attend a Ukraine visa appointment, prepare the following documents carefully:

Completed Visa Application Form: Fill out the Ukraine visa application form on the official MFA portal (visa.mfa.gov.ua) with accurate details matching your passport and travel plans. Print the completed form and sign it, as the hard copy must be submitted during your appointment.

Passport: Your passport must be valid for at least six months beyond your intended return date. Carry the original passport along with photocopies of the biodata page, previous visas, and any entry/exit stamps. Damaged or unclear passports may cause delays.

Photographs: Provide two recent photographs sized 35mm × 45mm with a white background and neutral facial expression. These must meet Ukraine’s ICAO photo standards to avoid rejection during the visa review.

Travel Itinerary: Submit a detailed itinerary including round-trip flight reservations and planned travel dates. If you intend to visit multiple cities in Ukraine, outline your internal movement plan to help establish the purpose and duration of your stay.

Proof of Accommodation: Provide hotel reservations covering your entire stay, or an invitation letter from a host in Ukraine. If staying with a host, include:

• Host’s ID copy
• Address of stay
• Confirmation of accommodation

Travel Insurance: Provide valid travel medical insurance that covers medical emergencies, hospitalization, and repatriation. A recommended minimum coverage of €30,000 is advised, consistent with Ukraine’s requirements for foreign visitors.

Financial Proof: Submit financial evidence demonstrating that you can fully fund your trip. Acceptable proof includes:

• Last 3–6 months’ bank statements
• Salary slips
• Income Tax Returns (ITR)

If your trip is sponsored, attach a sponsorship letter along with the sponsor’s bank statements and proof of income.

Supporting Documents: Include additional documents that strengthen your visa profile, such as:

• A cover letter explaining your travel purpose and itinerary
• Employment letter or business registration certificate
• No Objection Certificate (NOC) from employer or educational institution
• Copies of previous visas or strong travel history

Must Read: How To Check Ukraine Visa Status Using Passport Number?

Photograph Requirements for Ukraine Visa

Size:

• The photograph must be 35mm wide and 45mm high, which is the standard ICAO-compliant size accepted by the Embassy of Ukraine.
• Your head (from chin to crown) must cover 70–80% of the photo.
• Head height should measure approximately 32mm–36mm.
• Eyes must be positioned around 28mm–35mm from the bottom edge of the photo.

Note: Some embassies also accept 30mm × 40mm or 40mm × 50mm formats for long-stay categories, but 35×45 mm is the universally accepted and recommended size for Ukraine short-stay visa applications. Always follow the format mentioned in your appointment confirmation email.

Background:

• The background must be plain white or light grey.
• No patterns, shadows, objects, furniture, or gradient backgrounds are allowed.
• Lighting must be even and natural, with:
  • No harsh shadows under the chin or on the background
  • No overexposure or dark areas
• The photo must have natural skin tones with no red-eye or flash reflections.

Expression:

• Maintain a neutral expression, with your mouth closed.
• Both eyes must be fully open and clearly visible.
• Do not smile broadly, raise eyebrows, or tilt your head.
• The face must be centered and directly facing the camera.

Glasses & Headgear:

Glasses:

Allowed only under the following conditions:

• Lenses are clear, without tints or color.
• Frames do not cover or cast shadows on the eyes.
• There is no glare or reflection from lighting.

Not allowed:

• Dark, tinted, or reflective glasses.

Head Coverings:

Permitted only for religious or medical reasons, and must meet these rules:

• Facial features, eyebrows, and jawline must remain fully visible.
• The covering must not cast shadows on the face.

Additional Requirements:

• The photograph must be recent, taken within the last 6 months.
• The image must be sharp, high resolution, and not blurred or pixelated.
• No filters, beauty apps, retouching, or digital enhancements are allowed.
• Printed photos must be on high-quality matte or glossy photo paper.
• Digital uploads (if required by the portal) must be in JPEG/JPG format and free from compression artifacts.
• Shoulders should be clearly visible; the photo must not be cropped too close to the face.

Ukraine Tourist Visa Fees for Indians (2026)

Visa Type	Fee (USD)	Approx. INR
Tourist Visa – Single Entry	$65	INR 5,400
Tourist Visa – Double Entry	$85	INR 7,000
Tourist Visa – Multiple Entry	$130	INR 10,700

Note:

• Fees fluctuate based on USD–INR rate
• Paid at embassy or via online system
• Non-refundable

How Much Is the Waiting Time for the Ukraine Visa Appointment?

On average, Indian applicants can expect 1–2 weeks to receive an appointment date during non-peak months, and 10–15 working days for visa processing after the appointment.

Factor	Details
Peak Seasons	Appointment delays are common during March–June and October–January due to high application volume. Slots fill quickly, and document review takes longer than usual.
Type of Visa	Tourist visas require detailed checks (travel purpose, financial proof, accommodation), often taking longer. Business or official invitation-based visas may be processed faster.
Embassy Workload	The Embassy of Ukraine in New Delhi handles visa applications for India, Nepal, Bhutan, Sri Lanka, Maldives, and Bangladesh. High regional volume may slow down appointment availability.
General Estimate (Off-Peak)	Appointment allocation: 1–2 weeks Visa processing: 10–15 working days after appointment.
General Estimate (Peak Season)	Appointment allocation: 3–5 weeks Visa processing: 3–4 weeks, depending on document volume and embassy workload.

Tips for a Successful Ukraine Visa Interview

• Be Prepared: Carry all required documents and be fully aware of your Ukraine travel plan, your itinerary, stay duration, hotel bookings, and return arrangements. Proper preparation shows credibility.
• Be Honest: Give clear and truthful answers about your purpose of visit, employment, and financial situation. Any mismatch between your statements and documents can lead to delays or rejection.
• Dress Appropriately: Wear simple formal or semi-formal clothing. A neat, well-groomed appearance creates a positive and professional impression during your appointment.
• Be Punctual: Arrive on time for your appointment and respond promptly if the Embassy requests additional documents or clarification. Delays can slow down processing.
• Practice Common Questions: Prepare for basic questions like “Why do you want to visit Ukraine?”, “How long will you stay?”, and “How will you finance your trip?”. Practicing helps you respond confidently and clearly.
• Stay Calm: Remain composed throughout the interaction. Speak confidently, avoid over-explaining, and answer only what is asked. A calm, respectful approach always works in your favor.

How to Track a Ukraine Visa from India?

Online Portal:

Track your visa through the official Ukraine MFA visa portal using your:

• Application reference number
• Passport details

This provides real-time updates such as “Under Review,” “Ready for Issuance,” or “Additional Documents Required.”

Application Number:

Application number is generated when you submit your online application. Keep it safe, it is required for all tracking activities.

Direct Inquiry:

If you experience delays or need clarification, you may contact OneVasco’s visa support team. OneVasco monitors your application, provides status updates, and guides you if the embassy requests additional documents.

FAQs

Is it mandatory to visit the Embassy personally for a Ukrainian visa? Can I send a representative?

Yes. All Indian applicants must appear in person at the Embassy of Ukraine in New Delhi for document submission and identity verification. Representatives are not allowed to submit on your behalf.

How early should I apply for a Ukraine visa appointment?

Apply 4–6 weeks before travel. During peak seasons (March–June and October–January), it is recommended to apply 6–8 weeks in advance.

What is the waiting time for a Ukrainian visa appointment?

Appointment allocation usually takes 1–2 weeks, and visa processing takes 10–15 working days after your appointment. During peak months, processing may extend to 3–4 weeks.

What questions can I expect during the Ukraine visa interview?

You may be asked about your:

• Purpose of travel
• Travel dates and itinerary
• Accommodation and funding
• Employment status
• Ties to India and return plans

Questions are brief and straightforward.

Is there any dress code for the Ukraine visa appointment?

There is no official dress code, but formal or semi-formal attire is recommended to create a professional impression.

What steps can I take to avoid cancellation of my Ukraine visa application?

• Submit accurate, complete documents
• Ensure your passport meets validity requirements
• Follow the correct appointment instructions
• Respond promptly to any embassy request for clarification or extra documents

Can I correct or resubmit my Ukraine visa application?

Yes. If the embassy requests corrections or additional information, you may revise and resubmit the required documents. OneVasco can assist with error-free resubmission.

Is there an expedited Ukraine visa option?

Ukraine may offer accelerated processing for certain categories at the embassy’s discretion, but no formal “express visa” service is guaranteed for all applicants.

Do babies and children need separate Ukraine visa applications?

Yes. Each child, including infants, must have an individual application, photograph, and passport. Personal presence is usually required.

What happens if I submit incorrect information in my Ukraine visa form?

Incorrect or inconsistent details may delay processing, trigger document requests, or cause rejection. Always review your form carefully. OneVasco ensures accurate, compliant submissions.

What is the easiest way to get a Ukrainian visa appointment from India?

Booking through the official Ukraine MFA visa portal early and using OneVasco’s appointment support ensures faster scheduling, accurate documents, and a smoother submission process.

Is a biometric submission required for a Ukrainian visa?

No. Ukraine does not require biometrics for Indian applicants for short-stay Type C visas.