Planning a trip to Japan but unsure how to secure a visa? The process starts with booking a Japan visa appointment online, filling out the official visa form, and preparing the required documents. This guide gives you the exact steps for online slot booking, interview preparation, and post-interview procedures so you can get your Japan visa without delays.
How to Book a Japan Visa Appointment?
Japan has introduced an eVisa system for Indian nationals, streamlining the application process. This electronic visa is available for single-entry short-term tourism stays of up to 90 days.
Indians can apply for a Japan visa by submitting their application through VFS.
Must Read: How to Book Japan Visa Appointment
Steps to Book a Japan Visa Appointment
Step 1: Visit the official Japan eVisa website.
Step 2: Register with your email and set a password.
Step 3: Fill in personal details and travel information, and upload the required documents.
Step 4: Pay the applicable fee, which is INR 500 for single and multiple entry.
Step 5: Review all information and submit your application.
Step 6: Book an appointment through VFS and appear for your interview.
Step 7: Upon approval, you’ll receive a “visa issuance notice” via email.
Note: At the airport, display the “visa issuance notice” on your mobile device. Printed copies are not accepted.
Locations Available in India for Japan Visa Appointments
For those preferring traditional visa applications or requiring assistance, Japan has Visa Application Centers managed by VFS Global across India. These centers are located in:
New Delhi
Address: Shivaji Stadium Metro Station, Concourse Level Baba Kharak Singh Marg, Connaught Place New Delhi- 110001
Hours: Monday – Friday, 09:00 – 15:00
Mumbai
Address: Urmi Axis Building, 03rd Floor, Behind Famous Studio, Opp. E Moses Road, Mahalaxmi (West) Mumbai 400011
Hours: Monday – Friday, 08:00 – 17:00
Chennai
Address: Japan Visa Application Centre Ramee Mall, 2nd Floor, No. 365, Anna Salai, Teynampet, Chennai – 600018, Tamil Nadu, India.
Hours: Monday to Friday, 09:00 – 13:00
Each center operates under the jurisdiction of the respective Japanese Embassy or Consulate.
Must Read: Japan Visa For Indians – E-Visa Requirements, Eligibility & How To Apply
Documents Needed for a Japan Visa Appointment
- Valid passport with more than two blank pages, and old passports, if any.
- Filled and signed visa application form.
- One recent colour passport photo (white background, taken within the last 6 months).
- Travel schedule: confirmed flights, hotel bookings, itinerary in Japan. (VFS Global)
- Proof of finances: recent bank statements (3-6 months), income tax returns, or salary slips.
- If needed: invitation letter, letter of guarantee, proof of relationship (for visiting friends or relatives).
Make sure all documents are correct, legible, and updated to avoid rejection or delays.
Note-
- Applications are liable to be rejected if the uploaded documents and photograph are not clear or as per the given specification.
- Visa Appointments are subject to availability.
- Any applicant may be asked to provide additional documents as per Embassy’s discretion.
- Processing days will be calculated once all documents have been submitted in accordance with embassy requirements.
What is the Waiting Time for the Japan Visa Appointment?
As per the latest updated information, the waiting time for a Japan visa appointment is generally 2–5 business days during regular periods, while in peak travel seasons it can extend to 10–15 business days, depending on demand and location. To avoid last-minute issues, it is advisable to book your appointment at least 4–6 weeks before your intended travel date.
Must Read: Japan Visa Extension for Indians
Prepping for Japan Visa Interview
Now that you know the Japan visa appointment booking procedure. Here’s how to prepare for it:
What Questions Can I Expect During My Japan Visa Interview?
The Japan visa process includes an interview. Here are the common questions that may be asked:
- Why are you traveling to Japan?
- Is your visit for tourism, business, or to visit family/friends?
- How long do you plan to stay?
- What cities or regions in Japan will you visit?
- Where will you stay during your trip?
- How will you fund your trip?
- Do you have a return ticket booked?
Tip: Answer confidently and ensure your responses match the details in your application.
Must Read: Japan Visa Rejection For Indians
What is the Dress Code for a Japan Visa Appointment?
While there is no strict dress code, dressing appropriately reflects professionalism and respect for the process.
- Recommended Attire:
- Business casual: collared shirts, formal trousers, skirts, or dresses.
- Neat, polished footwear.
- Avoid:
- Casual wear like t-shirts, jeans, or sneakers.
- Overly flashy or revealing clothing.
A professional appearance demonstrates seriousness and respect for the formal nature of the appointment.
What Are the Tips for a Successful Japan Visa Appointment?
- Double-check that all required documents are complete and neatly arranged.
- Reach thevisa center 15-20 minutes early to avoid any last-minute stress.
- Maintain a polite demeanor during interactions with staff or consular officers.
- Ensure your answers align with the information provided in your application.
- Pay close attention to the guidance provided during your Japan embassy appointment date.
Must Read: Japan Visa Photo Size & Specifications – Complete Guide for Indians
Post Interview: What Are the Next Steps?
After your Japan visa appointment, the application moves into the processing phase. Here’s how to check your Japan visa status:
Online Tracking
- Visit the official website of the Japan Visa Application Center (VFS Global) or the Japanese Embassy/Consulate where you applied.
- Use your application reference number and passport details to check your status under the “Track Application” section.
Email Notifications
Some centers send status updates via email. Ensure the email address provided during the application process is active and regularly monitored.
Direct Contact
If you need further clarification, contact the visa application center or consulate via their helpline or email.
Must Read: Track Japan Visa Status With Passport Number
FAQs
Is it mandatory to visit the center personally? Can I send a representative to the application center on my behalf?
Yes, it is typically mandatory to attend your visa appointment in person. It’s advisable to check with the embassy or consulate for specific guidelines.
How early should I apply for a Japan visa appointment?
You can apply for a Japan visa appointment three months before your intended travel date. This allows ample time for processing and any unforeseen delays.
What are the questions I can expect during my Japan visa interview?
Expect questions about your travel purpose, itinerary, accommodation, financial means, and ties to your home country.
Are there any steps I can take to avoid cancellation of my Japan visa appointment?
Ensure all documents are complete and accurate, arrive on time for your appointment, and double-check all details when booking.
Is travel insurance mandatory to visit Japan?
While travel insurance is not mandatory for obtaining a Japan visa, it is strongly recommended for covering health emergencies and unforeseen events while traveling.
What happens if I arrive late for a Japan visa appointment in India?
Late arrivals may not be accommodated, and your appointment could be canceled. Arrive 15 minutes early for a smooth experience.
How to book a Japan visa appointment from India?
Here’s how to book a Japan visa appointment:
- Visit the online portal through VFS
- Submit your visa application form
- Selecting a center and available slot
- Pay the Japan visa appointment fees and collect the receipt
- Print out the confirmed visa booking
